Archive Tips

Archived tips provide helpful pointers for grassroots organizers on using technology. These tips were written many years ago and may be outdated. All PowerBase releated tips can be found on the PowerBase Tips Page.

Financial resources are crucial to supporting your group's technology infrastructure, as well as strategic uses in organizing. Below you will find very useful tips on how to structure a technology proposal, and where to go for funding.

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    A couple of people asked for a copy of our House Party kit which I am happy to share. The file is too large to post here, though, so if you email me at michaelaldridge@adelphia.net I'll send it your way.

    Thanks,
    Michael

    [Note - the files are now attached to this story]

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    does anyone have leads to funders who provide funding for technology upgrades (hardware,software, technical assistance, training, etc)?

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    We at the LINC Project want to be able to give groups good leads on free or cheap sources for computer hardware. Does anyone have any recommendations of sources that they've used or heard of in the past? It would also be helpful to know a bit about what you got from those sources and how the process worked.

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    You can get the latest version of this information by sending a blank email to 'ecpgrant@esri.com'.

    ++++++++++++++++++++++++++++++++++++
    [ESRI NONPROFIT/CONSERVATION GRANTS PROGRAM]
    [SOFTWARE/TRAINING DONATION KIT version 3.2003]

    If you just want to make basic maps for free right
    now you can skip all this and check out the growing
    list of free web-based mapping services on page 3.

    If you just want basic Arcview or a book you can skip
    this general form and get the much simpler "ESRI basic
    grant form" by sending a blank email to
    grant@esri.com

    "This is the standard email application form and
    instructions for the ESRI Nonprofit/Conservation Grants
    Program (ECP). Any email sent to the address
    ecpgrant@esri.com or
    ecpform@esri.com is DELETED after
    automatically returning this form to the sender.

    The ECP grant program provides donations and discounts of
    GIS software, data, books and training. We do not have any
    deadlines, you can apply for grants at any time. We do not
    grant hardware or cash, but we partner with many other
    groups who do (see pg 11)

    You MUST have the most current form in order to apply and
    you can only get the most current form by sending a blank
    email to: ecpgrant@esri.com or
    ecpform@esri.com

    These instructions should answer the most common questions.
    If you still need to talk to someone after reading the form
    please refer to the help section on page 11.

    Please read the instructions COMPLETELY before preparing
    and emailing in your application, ESPECIALLY PAGE 13.

    Forms are reviewed by a volunteer team who receive dozens
    of requests per day. The submission instructions on page 13
    are specifically to ensure that your form gets routed
    properly into the review database. If you don't follow
    those instructions your application will not make it into
    the review process. Once accepted for review you will
    receive a notice, and review can take from 2 weeks to 2
    months depending on the type of request.

    Thank You
    Charles Convis ESRI Conservation Program
    380 New York St., Redlands, CA, 92373 (ecp2@esri.com)

    -------------------------PAGE 1-----------------------
    CONTENTS PAGE 1
    -WHAT IS GIS? PAGE 2
    WHAT ARE THESE GRANTS ABOUT? PAGE 2

    *===HOW TO MAKE MAPS FOR FREE RIGHT NOW PAGE 3
    HOW TO GET FREE TRAINING PAGE 3
    *===GIS IMPLENTATION PLANNING TUTORIAL PAGE 3

    -APPLICATION GUIDELINES PAGE 4

    *===ELIGIBILITY PAGE 4

    *===OTHER CATEGORIES OF ESRI GRANTS PAGE 5
    Other Grant Programs, CTSP, SCGIS PAGE 11

    *===TRAINING GRANT GUIDELINES PAGE 6
    TRAINING GRANT APPLICATION PROCEDURE PAGE 7

    *===INTERNATIONAL GRANTS PROGRAMS/GUIDELINES PAGE 8
    INTERNATIONAL MENTOR PROGRAM PAGE 9
    MENTOR QUALIFICATION APPLICATION
    COUNTRY SPECIFIC APPLICATION
    MENTOR REPORTING REQUIREMENTS PAGE 10
    SINGLE GRANT COMBINED APPLICATION
    TRAINING MISSION GRANTS PAGE 10

    *===HELP RESOURCES AND OTHER GRANT PROGRAMS PAGE 11
    Society for Conservation GIS PAGE 11
    Conservation Technology Support Program PAGE 11
    CONSGIS Internet Discussion Group PAGE 11

    -HOW TO COMPLETE THIS APPLICATION PAGE 12

    *===HOW TO SUBMIT THIS APPLICATION PAGE 13

    *===SECTION BY SECTION INSTRUCTIONS FOR FORM PAGE 14
    HARDWARE PLATFORM PAGE 14
    ESRI HARDWARE REQUIREMENTS PAGE 14
    SOFTWARE REQUESTS PAGE 15
    SOFTWARE UPGRADES PAGE 16
    EXTENSIONS TO PRIOR GRANTS PAGE 16
    DATA REQUESTS PAGE 16
    BOOK REQUESTS PAGE 17
    TRAINING REQUESTS PAGE 17
    WEB TRAINING PASSES PAGE 17
    $100/$150 CONFERENCE PASSES PAGE 18
    COST AND PRICING INSTRUCTIONS PAGE 19
    ANNUAL MAINTENANCE FEES INSTRUCTIONS PAGE 20
    ORGANIZATION DATA INSTRUCTIONS PAGE 21
    REQUIRED STATUS REPORT INSTRUCTIONS PAGE 24
    PRIOR GRANTEES INSTRUCTIONS PAGE 25
    COURSE PRE-REGISTRATION INSTRUCTIONS PAGE 25
    CONFERENCE VOLUNTEER TASKS PAGE 26
    ADVANCED SECTION INSTRUCTIONS PAGE 27

    -APPLICATION FORM PAGE 28
    *===BASIC SECTION *===ADVANCED SECTION

    -------------------------PAGE 2-----------------------
    -WHAT IS GIS?
    GIS stands for geographic information system. A GIS is a
    computer-based system for the storage, management,
    analysis, and display of geographic and associated data.
    GIS is a powerful tool designed specifically for
    integrating, analyzing and mapping all types of spatial
    information.

    WHAT ARE THESE GRANTS ABOUT?
    GIS as a resource and a tool is spreading into all areas of
    society all over the world. It is slowly becoming an
    accepted part of public infrastructure, with more and more
    spatial services and spatial data becoming available. But
    like the US interstate highway system it's still "under
    construction" so not everyone can just dial up the map they
    need. Our program therefore offers grants and support at
    several levels.

    At the most basic level, page 3 will direct you to where
    you can find free GIS software, data, and websites, no
    application form required. In many cases you'll be able to
    make a rudimentary map in just one session or so and that
    may be all you need. If you decide you need to turn to an
    outside GIS service or consultant, these same web sites can
    help you refine your understanding of GIS so you can do a
    better job selecting and directing a service provider. The
    Help Resources listed on page 11 include many organizations
    and networks devoted to providing free or low-cost mapping
    and analysis services to non-profits of all types. These
    groups and the sites on pg. 3 will also help you in the
    event you decide to return to the ECP grant program and
    submit a formal application.

    If you need to actually make maps from your own desktop and
    work with some data you already have, the "Basic" level of
    ECP grants can provide our basic mapping software like
    Arcview or PC Arc/INFO, some basic world and national
    datasets, basic live or web-based training courses, and
    some self-paced training books and background books. You
    can expect to spend 1-4 hours working on a "Basic"
    application.

    If you need to do analysis and science, to work with data
    sets from many other partners, to help others learn GIS, or
    to prepare maps or reports for your members, your programs,
    the public then the "Advanced" level of grants are for you.
    There is no limit to what you can ask for at this level,
    but expect to spend a day to a month working on your
    application.

    Building an effective GIS program takes substantial time
    and commitment. Dedicated leadership by a single
    individual taking responsibility for building the GIS has
    proven to be critical in prior grants. This is not
    something that can be done by committee, and prior skill,
    background or credentials are not nearly as important as
    persistence, patience and commitment. Lack of data
    hampers most groups despite their resources and skills and
    locating or obtaining good data can consume the lion's
    share of your time. In short, learning and utilizing GIS
    technology is not easy. The fact that computers can
    accomplish these tasks does not mean that you can push a
    button and produce an analysis or map. Building a working
    GIS will take at least 12 months of half-time work before
    you can begin to produce the products (maps, charts,
    reports, analyses) useful in conservation activities. This
    estimate assumes that you begin with no direct GIS
    experience, but that you have average computer skills with
    Windows databases and word processing, as well as good
    scientific and/or community organizing skills.

    -------------------------PAGE 3-----------------------
    *===HOW TO MAKE MAPS FOR FREE RIGHT NOW

    MAKING MAPS FOR FREE: There are an increasing number of
    web-based mapping sites where you can create and print a
    growing variety of environmental, social and base maps.
    The best starting place to learn about GIS and maps is:

    http://maps.esri.com/

    For an overview and sampling of free mapping services, see

    http://www.geographynetwork.com/freeresources.html

    You can analyze and map US census data for any state at:

    http://maps.esri.com/ESRI/mapobjects/tmap/tmap.htm

    Map the EPA's Toxic Release Inventory System by ZIP Code:

    http://maps.esri.com/website/toxicweb

    Map local pollution info (via Environmental Defense Fund):
    http://www.scorecard.org/

    FREE SOFTWARE AND MAPS
    GO TO: Geography Network,
    http://www.geographynetwork.com/

    ArcExplorer Web is a custom mapping application that lets
    you view one or multiple map services in your Web browser
    without any special plug-ins or applets. The free web
    page provides 23 functions you can do, anywhere in the
    world on the following default datasets: US National
    Hydrology, US Census Population Density & USGS National
    Elevation Data Map, and Global Land Use & Relief Map. You
    can also access the Geography Network servers list (click
    the "add services" (+) button) from this mapper and add on
    dozens of free map services including:

    --United Nations Environment Program and World
    Conservation Monitoring Centre: World Heritage Sites,
    World Basemaps, Marine, Conservation

    --The Nature Conservancy: Maps-to-Place, Parks in Peril,
    Last Great Places, US Cities, Roads, Lakes, Ecoregions,
    World Wildlife Fund Global Ecoregions, US 1:250k topo
    basemaps. The TNC service also includes outlines of all
    worldwide Iconos/Space imaging sattelite images with the
    ability to link to, examine, print or download each image
    (one at a time). You can also access this same data using
    TNC's own mapping software at:
    www.conserveonline.org

    --TeleAtlas, Route Server Basemap and USA and European
    Roads, Towns, Boundaries, Points of interest

    --ESRI: about 80 layers of national and global data
    including US and Global basemaps, dams, World Wildlife
    Fund, Imagery, Vegetation, Population, soils, pollution,
    Census.

    --NIMA (US National Imagery and Mapping Agency) Global
    data sets available include Vector Smart Map (VMap) Level
    0, at a scale of 1:1,000,000, and VMap Level 1, at a scale
    of 1:250,000. The Digital Chart of the World is an older
    version of these data and is widely available free.

    ON THE Geography Network (http://www.geographynetwork.com),
    The MAPS section will launch the "Geography Network
    Explorer" minibrowser, sort of a reduced version of the
    Arcexplorer Web, but which will still let you zoom around
    and print free from many national and global datasets,
    including: Vmap global basemap, World Population Density,
    Sattellite Imagery, Elevation, Transportation. You can
    download this software for free at:

    http://www.esri.com/software/arcexplorer/index.html

    The FEATURED PUBLISHERS section will let you zoom and
    print from any of these publishers datasets, even the ones
    that are paid access only. Satellite Imagery however is
    only available as small samples. You can see any of GDT's
    excellent streets data, updated regularly. Clicking on
    "GDT" launches the Geography Network Explorer with info
    about GDT, and clicking on page 2 takes you to a "Live
    Data and Maps" section for US Street Maps, and clicking on
    the "View Map" button will open up a free map into their
    full dataset. The further you zoom in the more you will
    see, right down to your own streetcorner. For other
    functions you'll have to pay.

    Another good site to research free data is:

    http://www.cast.uark.edu/local/hunt/

    In the US, many state and federal agencies provide free GIS
    data download sites that include topo maps and digital
    aerial photography (DOQQ's), see:
    http://www.geo-one-stop.gov/
    http://www.fgdc.gov/index.html

    DEMOGRAPHICS
    http://www.esribis.com/, and type in any
    zip code in the
    upper left window,
    you'll get a report with 15 of the available 10,000
    variables on demographics including race, gender, household
    income and value and 5-year trend forecasts.
    See also the Sourcebook series at

    http://gisstore.esri.com/acb/showprod.cfm?&DID=6&CATID=15&ObjectGroup_ID=882

    http://maps.nps.gov/
    National Park Service Interactive Map Center lets you
    create and print your own base maps and park brochure maps
    for geographic reference and navigation to and within parks

    http://www.hud.gov/emaps
    HUD E-MAPS: Healthy Communities Environmental Mapping (HUD
    E-MAPS) is a free Internet application that combines
    information on HUD's community development and housing
    programs with EPA's environmental data.

    NGS Topo! Map Service - Preview, then the "View Map" button
    Can zoom in and out anywhere in the USA to see a national
    shaded relief map or as you zoom in it changes to a 1:100k
    topo and even close it changes to a 1:24k topo maps joined
    together seamlessly. You can print anytime for free.

    FREE TRAINING: You can take a free sample class in ESRI's
    virtual campus at http://campus.esri.com/.
    There are many
    specialty classes there as well, growing all the time.

    There is also a GIS Implementation Planning tutorial which
    teaches the basic principles of GIS and is especially
    useful for GIS users who want some help clarifying and
    planning all of the different elements that go into a
    successful GIS. For a copy of the tutorial, please send a
    blank email message to
    gistutorial@esri.com
    Please note
    that the tutorial is approximately 24 pages, and any
    applicant is invited to submit completed tutorials as part
    of their ECP grant application.

    There are a series of books and magazines on Conservation
    GIS that you can order from the following web site:

    http://gisstore.esri.com/acb/showprod.cfm?&DID=6&CATID=12&ObjectGroup_ID=690

    -------------------------PAGE 4-----------------------
    -APPLICATION GUIDELINES

    Our ECP grants cover any ESRI-produced software, book,
    training or CD-ROM data product, in any quantity, in any
    country.

    *===ELIGIBILITY
    Grants are made on a case-by-case basis to non-profit
    organizations and programs active in public service and
    nature conservation, including but not limited to 501c3
    organizations, University programs, Botanic Gardens &
    Museums, Native and First Nations groups, Local Parks,
    Watershed commissions, Social Justice and local volunteers.

    If you are requesting software, you'll be expected to show
    that you have adequate hardware, staff, and training to run
    the software you request. See Page 14 for more details on
    hardware requirements.

    INDIVIDUAL GRANTS
    Grants are not normally made to private commercial
    organizations. Grants have the condition that they may
    only be used for non-profit work and may not be used for
    private commercial work. However, individuals who work pro
    bono for conservation or social benefit may qualify for a
    grant privately regardless of their formal employment. We
    recognize that groups often have difficulty keeping trained
    GIS staff especially as volunteers, whereas a dedicated
    individual can contribute broadly to many groups over time.
    Such "Individual grants" can have lasting beneficial effect
    for conservation.

    The primary criteria for approving individual grants is
    your history and track record of service to non-profit
    groups, which you document by completing the "advanced"
    section of the form. The restrictions on individual grants
    are that they may never be used for commercial or profit-
    making work and you'll be expected to submit annual status
    reports on your work like any other grantee.

    APPROVAL GUIDELINES
    Grant approval is based on a sliding scale of need and
    resources. Developing country groups and all-volunteer
    organizations typically merit a full donation, while groups
    with funding are expected to offer what they feel they can
    afford. The more you ask for and the less you offer for
    costs, the stronger your case must be. The primary
    criteria for approving a basic grant is your commitment to
    spend the time needed to learn how to use it. The primary
    criteria for advanced grants is the return benefit to other
    non-profit organizations, so the more you are involved in
    support and teaching to other needy organizations, the
    better.

    If you receive a grant, you have certain obligations in
    terms of status reports and participation in the global
    community of wonderful individuals who, like you, have
    chosen to devote time, computer & GIS skills to benefit
    society and nature conservation.

    -------------------------PAGE 5-----------------------

    *===OTHER CATEGORIES OF ESRI GRANTS

    ESRI has many specialized departments for other types of
    organizations:
    http://www.esri.com/industries/index.html

    Other departments who do grants include:

    -Universities & Tribal Colleges: Milton Ospina, email:
    mospina@esri.com
    web: http://www.esri.com/industries/university/index.html,

    -Community Colleges: Ann Johnson, email ajohnson@esri.com
    web: http://www.esri.com/industries/university/index.html,

    -International Universities: Mike Phoenix,mphoenix@esri.com
    web: http://www.esri.com/industries/university/index.html,

    -Schools & Libraries: email: k12-lib@esri.com
    web: http://www.esri.com/industries/k-12/index.html,

    -Humanitarian & Sustainable Development: Carmelle J. CŸt‰
    Email: ccote@esri.com
    http://www.esri.com/industries/internationaldev/index.html

    -Public Libraries & Museums:
    http://www.esri.com/industries/libraries/index.html

    -Marine & Coastal: email: jbreman@esri.com
    web: http://www.esri.com/industries/marine/index.html

    - Archaeology: Bob Booth, email: bbooth@esri.com
    http://www.esri.com/industries/archaeology/index.html

    -Cave and Karst: Bernie Szukalski, bszukalski@esri.com
    http://www.esri.com/industries/cavekarst/index.html

    -Local Government: Chris Thomas, cthomas@esri.com
    http://www.esri.com/industries/localgov/index.html

    -Resource Conservation Districts: Ann Johnson,
    ajohnson@esri.com. To get grant guidelines send a blank
    email to: rcdgrant@esri.com

    Regardless of the type of group, you are always welcome to
    apply via the Esri Nonprofit/Conservation program.

    For Commercial sales, product or pricing questions:
    call 1-800-GIS-XPRT, or email info@esri.com, or contact
    your ESRI regional sales office:
    USA (http://www.esri.com/company/contactusa.html)
    WORLD (http://andes.esri.com/intldist/contactint.cfm)

    -------------------------PAGE 6-----------------------
    *===TRAINING GRANT GUIDELINES (see also pg 17)
    Training to US applicants is offered on a SPACE-AVAILABLE
    basis. Once you apply for a course grant you are placed on
    a "standby" list and do not have a confirmed seat. 10 days
    before the class starts, you MUST call the ESRI learning
    center at (909) 793-2853 x1585. If there is space available
    in that class you will then be granted a confirmed seat
    over the phone. Otherwise, you will be offered the chance
    to try for a later class. If you are "bumped", don't worry
    as we limit the number of times you can be bumped to 2
    before your course application automatically converts to a
    standard course seat. Standard course seats retail for
    $400/day, and what you offer is on the honor system as
    noted above.

    If you are able to offer 50% of retail towards your course
    fees ($200/day or more), you may apply directly for a
    'standard' seat at any time rather than space available,
    but bear in mind that courses can still be cancelled due to
    unforseen circumstances, even for standard seats. Partial
    payment offered at less than $200 per day will entitle you
    to a space available seat.

    If you really need to apply for a 'standard' seat and you
    have no funding, no 50%, no nothing, you may apply for a
    free standard seat but please note that this will require
    BOTH the "basic" and "advanced" sections of the form to be
    completed to justify your request. Please be specific on
    what you are requesting in the form. These grants normally
    go to grantees arriving from overseas for training or who
    are part of an international conference grant or GIS grant
    coordinated by SCGIS or CTSP (see pg 11)

    You may apply to take classes at any ESRI USA Regional
    Offices or at our Headquarters in Redlands, but please note
    that classes in Redlands are much more frequent. WE CANNOT
    GRANT courses taught by "certified trainers" from other
    companies as these are independent of ESRI.

    INTERNATIONAL STUDENTS: International applicants are
    allowed to request guaranteed spaces in light of the
    extensive travel arrangements they must make, but may only
    apply for training at USA ESRI locations.

    -------------------------PAGE 7-----------------------
    *===TRAINING GRANT APPLICATION PROCEDURE:

    You MUST complete the "Course Pre-registration" section at
    top section of the form if you want to be considered for
    any training grant.

    Current Course Schedules and guidelines can be seen at:

    http://www.esri.com/training/index.html
    , or you may contact
    the ESRI Learning Center directly at 909-793-2853 x1585.

    IF YOU ARE OFFERING PARTIAL PAYMENT: Please email this form
    in as instructed, and when you are notified your request
    was approved, please mail a printed copy of this form
    with your check directly to:

    Category: